School Office Manager

Boulder Valley School District is committed to create challenging, meaningful, and engaging learning opportunities so that all children thrive and are prepared for successful, civically engaged lives. Our comprehensive and innovative approach to education ensures that each student meets expectations relative to intellectual growth, physical development and social emotional well-being. The district covers approximately 500 square miles and serves the communities of Boulder, Erie, Louisville, Lafayette, Superior, Broomfield, Nederland, Ward, Jamestown and Gold Hill. Website: BVSD.

Location: US:CO:BOULDER

School: Boulder High

Position Title: School Office Manager

Position Start Date: July 1, 2026

Position Type: Office Professionals

FTE: 1.0 - 40 Hours per week - Regular, ongoing

Work Schedule: 261 Days - 12 Months - July

Pay Range:*$28.00 - 36.13 per hour

Closing Date: April 13, 2026

Summary:

At the direction of the Principal, the School Office Manager (SOM) provides comprehensive clerical and administrative support to the principal, administrators, and school staff and is critical to the day to day operations of the school. This role includes managing calendars; handling communications; coordinating events; maintaining technology and office systems; and coordinating and completing required hiring and personnel actions. The SOM works closely with Human Resources, Budget, Payroll, and Benefits teams and ensures smooth office operations by managing employee time and attendance records, submitting weekly payroll data, coordinating building substitute coverage, and assisting with crisis and security management procedures.

Responsibilities: 

• Provide and coordinate comprehensive clerical and administrative support for school leadership and operations by serving as a main contact for school and district employees, managing schedules and calendars, composing and distributing communications, maintaining and managing office and building technology, facilitating building maintenance and facility use, coordinating translation and interpretation needs, and ensuring consistent coverage and record-keeping to support efficient and safe school operations.
• Manage and maintain employee time and attendance records, submit payroll requests, employee leave actions, resolve absence and coding issues, and coordinate building substitute check-in process and classroom coverage to ensure accurate payroll and smooth daily operations.
• Provide information and customer service support to students, parents, guardians, staff and community by responding to inquiries and concerns, coordinating meetings, activities, and events, supporting student check-in processes, and including documentation.
• Coordinate and support office workflow by serving as a lead for the school office professional team, coordinating tasks, providing training and guidance to classified staff, assisting with scheduling and assignment of duties, and implementing office and workroom procedures, and providing backup support for healthroom operations as directed to ensure smooth daily operations.
• Collaborate with Human Resources, Budget, and Benefits teams. Monitor staffing allocations and budget information for accuracy; coordinate and enter school personnel actions in the ERP system; provide comprehensive support for end-to-end hiring processes, ensuring efficient, accurate processing of staffing operations; and provide initial coordination with appropriate district staff regarding employee leave of absence and workers' compensation needs.
• Support student behavior and discipline processes as directed by ensuring accurate documentation, facilitating communication and follow-up with students, families, staff, and district offices, and supporting positive behavior interventions as directed. Serve as a point of contact and provide operational backup support in the principal’s absence, including coordinating required communications and documentation. Collaborate with Social Services and other support agencies as appropriate to support student needs and as directed by building administrators.
• Support building security and safety by following district policies and procedures, including monitoring the main entrance and greeting visitors, managing keys and security system access, assisting with crisis and safety procedures, including drills and emergency responses, maintaining building and campus maps, and submitting and tracking maintenance requests and ensuring a well-maintained campus.
• Perform other duties as assigned.

Qualifications: 

Required: 

• High school diploma or equivalent, plus specialized courses in computers, business and customer service. 
• Minimum of three years experience in progressively responsible administrative assistant and secretarial experience. 
• Communicate (read, write, and speak) in English. 
• Completed and submitted BVSD online application. 

Preferred: 

• Bilingual English/Spanish 
• Ability to maintain confidentiality in all aspects of the job. 
• Ability to manage multiple priorities. 
• Ability to manage multiple tasks with frequent interruptions. 
• Ability to diffuse and manage volatile and stressful situations. 
• Ability to interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds. 

Salary Information: 

Salary Placement varies according to experience and education.

*Pay range listed above is for employees newly hired to BVSD or current BVSD employees that are new to the employee group (existing employees currently in this unit please refer to the pay range on the appropriate salary schedule).

BVSD engages in a salary placement process vs. a salary negotiation process. This information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience and education. All salaries are set by Human Resources based on a review of qualifications compared to the requirements on the job description; therefore listing all related education and experience on your application is recommended.