School Office Manager

Boulder Valley School District is committed to create challenging, meaningful, and engaging learning opportunities so that all children thrive and are prepared for successful, civically engaged lives. Our comprehensive and innovative approach to education ensures that each student meets expectations relative to intellectual growth, physical development and social emotional well-being. The district covers approximately 500 square miles and serves the communities of Boulder, Erie, Louisville, Lafayette, Superior, Broomfield, Nederland, Ward, Jamestown and Gold Hill. Website: BVSD.

Location: US:CO:BOULDER

School: Boulder High

Position Title: School Office Manager

Position Start Date: Immediatley

Position Type: Office Professionals

FTE: 1.0 - 40 Hours per week - Regular, ongoing

Work Schedule: 261 Days - 12 Months

Pay Range:*$28.00 - $36.13

Closing Date: January 27, 2026

Summary:

Provide administrative assistance to principal, administrators, office and school staff and students by answering/screening phone calls, coordinating meetings and events, monitoring time and attendance, handling confidential information, receiving and responding to inquiries and requests, coordinate hiring process and personnel data, compile reports, managing building keys and security, managing and coordinating the activities of the office staff, managing crisis situations and preparing correspondence and other confidential written communication. Serve as a resource person and liaison between administrators and faculty, staff, students and the public.

Responsibilities: 

• Provide and coordinate clerical support activities for the principal, administrators and school staff by answering phones, preparing, designing, composing, typing, word processing and/or formatting correspondence, documents, handbooks, reports, newsletters, website updates, agreements and programs, arrange for printing and distribution as appropriate, receive and distribute faxes, maintaining office machines. Maintain school master calendar. Process maintenance requisitions. Create vacancy notifications, set up interview schedule and committee materials, and follow through with recommendation to hire notification.
• Coordinate and submit through Lawson, job requisition request, requests for hire, additional or decrease in FTE. Maintain personnel data and files. Maintain and update all personnel changes, including FTE change, resignations, terminations, leave of absence, transfers and retirements.
• Building Security, monitor main entrance, greet authorized personnel and/or visitors following district policies and procedures. Manage building keys and security alarm code.
• Coordinate Open Enrollment events and information. Includes tours and scheduling with prospective parents and students, the district and the school site.
• Perform other duties as assigned.

Qualifications: 

Required: 

• High school diploma or equivalent and experience in secretarial work, word processing, basic computer skills and bookkeeping. 
• Minimum of three years experience in progressively responsible administrative assistant and secretarial experience . 
• Communicate (read, write, and speak) in English. 
• Completed and submitted BVSD online application. 

Preferred: 

• Bilingual English/Spanish 
• Ability to maintain confidentiality in all aspects of the job. 
• Ability to manage multiple priorities. 
• Ability to manage multiple tasks with frequent interruptions. 
• Ability to diffuse and manage volatile and stressful situations. 
• Ability to interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds. 

Salary Information: 

Salary Placement varies according to experience and education.

*Pay range listed above is for employees newly hired to BVSD or current BVSD employees that are new to the employee group (existing employees currently in this unit please refer to the pay range on the appropriate salary schedule).

BVSD engages in a salary placement process vs. a salary negotiation process. This information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience and education. All salaries are set by Human Resources based on a review of qualifications compared to the requirements on the job description; therefore listing all related education and experience on your application is recommended.