School Office Manager

Boulder Valley School District is committed to create challenging, meaningful, and engaging learning opportunities so that all children thrive and are prepared for successful, civically engaged lives. Our comprehensive and innovative approach to education ensures that each student meets expectations relative to intellectual growth, physical development and social emotional well-being. The district covers approximately 500 square miles and serves the communities of Boulder, Erie, Louisville, Lafayette, Superior, Broomfield, Nederland, Ward, Jamestown and Gold Hill. Website: BVSD.

Location: US:CO:LOUISVILLE

School: Monarch K-8

Position Title: School Office Manager

Position Start Date: July 21, 2025

Position Type: Office Professionals

FTE: 1.0 - 40 hours per week - Regular, ongoing

Work Schedule: 230 Days - Office

Pay Range:*$27.73 - $35.78 

Closing Date: April 28, 2025

Summary:

Provide administrative assistance to the principal, administrators, office staff, school staff, parents, and students in a multi-level (Preschool, Elementary, and Middle) school.

Responsibilities: 

• Provide and coordinate clerical support activities for the principal, administrators and school staff for each level of the multi-level environment (Preschool, Elementary, and Middle) by maintaining the principal’s/administrator’s calendar and schedule, managing phone calls, preparing, designing, composing, and formatting correspondence, daily announcements, documents, handbooks, reports, newsletters, website updates, agreements and programs, arrange for printing and distribution as appropriate, receive and distribute faxes, maintaining office and building technology.
• Manage employee time and attendance. Complete and submit weekly payroll. Process Professional Leave Forms, and confirm daily employee absences for proper coding and input into payroll; resolve issues, prepare and submit employee payroll corrections. 
• Provide information and services to administration, students, parents, guardians, staff and community as required or requested. Receive and respond to inquiries and concerns regarding the building/school.
• Maintain school master calendar and master events calendar by level. Serve as primary contact for Community Schools Program facility use scheduling. 
• Lead, coordinate and/or assist with the office workflow including training, planning, scheduling, assigning and directing necessary activities of classified staff. Develop, update, communicate and implement office and workroom procedures and equipment. 
• Manage technology, furniture, fixtures, and equipment of the building: purchasing, receiving, submitting work orders, tracking inventory, training staff on best practices, and supporting staff when needed.
• Coordinate meetings, activities and events by level, including but not limited to event logistics, marketing, and post event debrief.
• Monitor budget variance for accuracy of FTE for each level of the multi-level environment (Preschool, Elementary, and Middle). Coordinate and submit through the district ERP system job requisitions, requests for hire, change actions including resignations, terminations, leave of absence, transfers and retirements, and extra duty contracts.
• Manage the hiring process. Create vacancy notifications, set up interview schedules, provide hiring committee materials, and follow through with recommendation to hire notifications.
• Assist principal in building the budget. Manage the school budgets: Monitor SRA; revolving accounts; athletics budget, grants; and increased enrollment tracking.
• Maintain donation records and submit gift reports to the district. Complete miscellaneous financial projects/tasks, district initiatives, such as producing year end reports for district accounting,, and student check-in/check-out.
• As building liaison for the PCard program, reallocate charges, reconcile transactions for all building cardholders.
• For each level, order supplies, textbooks and materials for building, contact companies or individuals for quotes and to resolve issues.
• Facilitate student check in: compose and edit school required forms/information, and collect fees.
• Support positive behavior support process for students as well as the discipline process when necessary. Provide backup support in principal’s absence.
• Building Security, monitor main entrance, greet authorized personnel and/or visitors following district policies and procedures. Manage building keys and security alarm code, radios, and intercom system.
• Assist in the development, training and implementation of crisis plans, safety procedures including scheduling fire drills, emergency evacuations and building lockdowns. May support crisis procedures with the assistance of the district personnel in the absence of the school administrator.
• Maintain building and campus location maps. Support the volunteer background check-in process, the maintenance of the building, input work order requests, track progress and resolution, as well as submit insurance claims for damaged property.
• Perform other duties as assigned.  

Qualifications: 

Required: 

• High school diploma or equivalent and experience in secretarial work, word processing, basic computer skills and bookkeeping. 
• Minimum of three years experience in progressively responsible administrative assistant and secretarial experience . 
• Communicate (read, write, and speak) in English. 
• Completed and submitted BVSD online application. 

Preferred: 

• Bilingual English/Spanish
• Specialized courses in business, vocational school, or community college related to office
• Ability to maintain confidentiality in all aspects of the job. 
• Ability to manage multiple priorities. 
• Ability to manage multiple tasks with frequent interruptions. 
• Ability to diffuse and manage volatile and stressful situations. 
• Ability to interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds. 

Salary Information: 

Salary Placement varies according to experience and education.

*Pay range listed above is for employees newly hired to BVSD or current BVSD employees that are new to the employee group (existing employees currently in this unit please refer to the pay range on the appropriate salary schedule).

BVSD engages in a salary placement process vs. a salary negotiation process. This information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience and education. All salaries are set by Human Resources based on a review of qualifications compared to the requirements on the job description; therefore listing all related education and experience on your application is recommended.