School Office Manager

Boulder Valley School District is committed to create challenging, meaningful, and engaging learning opportunities so that all children thrive and are prepared for successful, civically engaged lives. Our comprehensive and innovative approach to education ensures that each student meets expectations relative to intellectual growth, physical development and social emotional well-being. The district covers approximately 500 square miles and serves the communities of Boulder, Erie, Louisville, Lafayette, Superior, Broomfield, Nederland, Ward, Jamestown and Gold Hill. Website: BVSD.

Location: US:CO:BOULDER

School: Flatirons Elementary

Position Title: School Office Manager

Position Start Date: July 21, 2025

Position Type: Office Professionals

FTE: 1.0 - 40 Hours per week - Regular, ongoing

Work Schedule: 215 Days

Pay Range:*$27.73 - $35.78

Closing Date: April 27, 2025

Summary:

At the direction of the Principal, the School Office Manager (SOM) provides comprehensive clerical and administrative support to the principal, administrators, and school staff. This role includes managing calendars, handling communications, coordinating events, maintaining technology and office systems, and monitoring the main school entrance. Additionally, the SOM ensure smooth office operations by managing employee time and attendance records, submitting weekly payroll data, coordinating building substitute coverage,  and assisting with crises and security management procedures.

Responsibilities: 

• Provide and coordinate clerical support activities for the principal, administrators and school staff by maintaining the principal’s/administrator’s calendar and schedule, managing phone calls, preparing, designing, composing, and formatting correspondence, daily announcements, documents, handbooks, reports, newsletters, website updates, agreements and programs, arrange for printing and distribution as appropriate, receive and distribute communications, maintaining office and building technology. Facilitate building maintenance. Provide coverage for receptionist and health room attendant as needed. Coordinate translations and interpretations. Facilitate staff evaluations according to the Educator Effectiveness evaluation timeline and maintain professional learning records for staff through district platform. 
• Manage employee time and attendance records and submit weekly for payroll processing. Process Professional Leave Forms, and confirm daily employee absences for proper coding; resolve issues, prepare and submit employee corrections. Check in substitutes daily and manage classroom coverage throughout the building. 
• Provide information and services to administration, students, parents, guardians, staff and community as required or requested. Receive and respond to inquiries and concerns regarding the building/school.
• Maintain school master calendar and master events calendar. Serve as primary contact for Community Schools Program facility use scheduling.
• Lead, coordinate, and/or assist with the office workflow, including training, planning, scheduling, assigning, and directing necessary activities for classified staff. Develop, update, communicate, and implement office and workroom procedures and equipment. When necessary, coordinate requests for translations. 
• Manage technology, furniture, fixtures, and equipment of the building: purchasing, receiving, submitting work orders, tracking inventory, training staff on best practices, and supporting staff when needed.
• Coordinate meetings, activities and events including but not limited to event logistics, marketing, and post event debrief.
• Monitor source control budget report for accuracy of FTE. Coordinate and submit through the district ERP system, job requisitions, requests for hire, change actions including resignations, terminations, leave of absence, transfers and retirements. Create vacancy notifications, set up interview schedules, provide hiring committee materials, and follow through with recommendation to hire notifications.
• Assist principal in building and managing the school budget. Monitor SRA; revolving accounts; athletics budget; grants; and increased enrollment tracking; Realign budgets, process journal entry corrections, and prepare deposit summaries as needed. Manage fundraising campaign and 1:Web initiative. Advise principal/assistant principal of account balances and issues. File sales tax as needed.
• Maintain donation records and submit gift reports to the district. Complete miscellaneous financial projects/tasks, district initiatives, such as producing year end reports for district accounting, and student check-in/check-out. 
• As building liaison for the PCard program, reallocate charges and reconcile monthly statements for all building cardholders.
• Order supplies, textbooks and materials for building, contact companies or individuals for quotes and to resolve issues.
• Facilitate student check in: compose and edit school required forms/information, and collect fees.
• Support positive behavior support process for students as well as the discipline process when necessary. Provide backup support in principal’s absence. Ensure data is submitted in IC behavior and discipline tabs, and provide follow up support to students, parents, staff and district as needed. Communicate with Social Services or other support agencies as needed.
• Monitor main entrance, greet authorized personnel and/or visitors following district policies and procedures. Manage building keys and security alarm code, radios, and intercom system. Assist in the development, training and implementation of crisis plans, safety procedures including scheduling fire drills, emergency evacuations and building lockdowns. May support crisis procedures with the assistance of the district personnel in the absence of the school administrator. Maintain building and campus location maps. Support the volunteer background check-in process, the maintenance of the building, input work order requests, track progress and resolution, as well as submit insurance claims for damaged property.
• Ensure that the office operates in an effective and safe manner at all times. Provide oral and written support and interpretation for parents, students, district personnel and community members as needed. Back up the health room paraeducator as needed.
• Perform other duties as assigned.

Required: 

• High school diploma or equivalent and experience in secretarial work, word processing, basic computer skills and bookkeeping. 
• Minimum of three years experience in general office work. 
• Communicate (read, write, and speak) in English. 
• Completed and submitted BVSD online application. 

Preferred: 

• Bilingual English/Spanish 
• Specialized courses in business, vocational school, or community college related to office 
• Experience working with elementary students 
• Ability to maintain confidentiality in all aspects of the job. 
• Ability to manage multiple priorities. 
• Ability to manage multiple tasks with frequent interruptions. 
• Ability to diffuse and manage volatile and stressful situations. 
• Ability to interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds. 

Salary Information: 

• Salary Placement varies according to experience and education.

  *Pay range listed above is for employees newly hired to BVSD or current BVSD employees that are new to the employee group (existing employees currently in this unit please refer to the pay range on the appropriate salary schedule).
  
  BVSD engages in a salary placement process vs. a salary negotiation process. This information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience and education. All salaries are set by Human Resources based on a review of qualifications compared to the requirements on the job description; therefore listing all related education and experience on your application is recommended.

  Application and Selection Procedure:

  • External Candidates: Apply on-line at jobs.bvsd
  • Current BVSD Employees: Must apply through the INFOR portal
  • If you do not have internet access, a computer is available in the Human Resources Division, Education Center, 6500 E. Arapahoe, Boulder, Colorado.
  • Applications are reviewed to match candidates with position qualifications, with a limited number selected for interviews. For the final selection, employment is contingent upon successful completion of the post-offer screening process, including a background check and possible medical examination. 

  Benefits & Eligibility:

  Boulder Valley School District is proud to offer eligible employees excellent benefits which may include:

  • Free high-quality Health and Dental Coverage
  • Vision Coverage
  • Supplemental Life Insurance
  • Employee Assistance Program
  • Personalized Benefits 
  • Identity Theft Protection
  • Flexible Spending Plans
  • Retirement Savings Plans
  • EcoPass

  
  Please see our Benefits Page for information on the benefits we offer and eligibility information.

  The Boulder Valley School District is an equal opportunity educational institution and does not unlawfully discriminate on the basis of race, color, ethnicity, sex, gender identity/expression, national origin, creed, religion, age, sexual orientation, disability or veteran status in admission or access to, and treatment and employment in its educational programs or activities. Inquiries or complaints: BVSD Legal Counsel - 720-561-5903; Office for Civil Rights - http://www2.ed.gov/about/offices/list/ocr/addresses.html