Boulder Valley School District is committed to create challenging, meaningful, and engaging learning opportunities so that all children thrive and are prepared for successful, civically engaged lives. Our comprehensive and innovative approach to education ensures that each student meets expectations relative to intellectual growth, physical development and social emotional well-being. The district covers approximately 500 square miles and serves the communities of Boulder, Erie, Louisville, Lafayette, Superior, Broomfield, Nederland, Ward, Jamestown and Gold Hill. Website: BVSD.

Location: US:CO:BOULDER

School: Boulder High

Position Title: School Office Manager

Position Start Date: July 1, 2025

Position Type: Office Professionals

FTE: 1.0 - 40 hours per week - Regular, ongoing 

Work Schedule: 261 Days 

Pay Range:* $27.73 - $35.78

Closing Date: March 9, 2025 

Our People Are Our Strength in BVSD

Boulder High:

Located in the heart of Boulder, Colorado, serves nearly 1950 high school students, grades 9 - 12.  Boulder High School was founded in 1875 as part of the University of Colorado, and is one of Colorado’s oldest and finest high schools, maintaining strong traditions in academics, athletics, activities and fine arts.  Boulder High has one of the most comprehensive and successful Advanced Placement programs in the state.  Boulder High is proud to serve a diverse student population with a range of interests and talents.  Boulder High School is "a place for everyone." Website: Boulder High School

Summary:

Provide administrative assistance to principal, administrators, office and school staff and students by answering/screening phone calls, coordinating meetings and events, monitoring time and attendance, handling confidential information, receiving and responding to inquiries and requests, coordinate hiring process and personnel data, compile reports, managing building keys and security, managing and coordinating the activities of the office staff, managing crisis situations and preparing correspondence and other confidential written communication. Serve as a resource person and liaison between administrators and faculty, staff, students and the public.

Responsibilities:

• Provide and coordinate clerical support activities for the principal, administrators and school staff by maintaining the principal’s/administrator’s calendar and schedule, managing phone calls, preparing, designing, composing, typing, word processing and/or formatting correspondence, documents, handbooks, reports, newsletters, website updates, agreements and programs, arrange for printing and distribution as appropriate, receive and distribute faxes, maintaining office and building technology.
• Maintain activity accounts in the ERP system for academic departments, clubs, organizations and general fundraising accounts. Duties include, but are not limited to processing invoices and purchase orders from vendors, prepare bank deposits, provide account detail reports upon request and balance accounts.
• Monitor school SRA, increased enrollment, grants, and budget transfers. Assist principal with development of annual budgets, prepare budgets transfer worksheets for annual realignment, process journal entries, and reconcile budget, activity and grant accounts. Reconcile Procard accounts and payments for all active cards in the building.
• Oversees all of the school's financial operations, including budget management, accounts receivable, accounts payable, and purchasing.
• Manage employee time and attendance. Complete and submit weekly payroll. Process Professional Leave Forms, and confirm daily employee absences for proper coding and input into payroll; resolve issues, prepare and submit employee corrections. Check in substitutes daily and manage classroom coverage throughout the building.
• Provide information and services to administration, students, parents, guardians, staff and community as required or requested. Receive and respond to inquiries and concerns regarding the building/school.
• Maintain school master calendar and master events calendar. Serve as primary contact for Community Schools Program facility use scheduling.
• Lead, coordinate and/or assist with the office workflow including training, planning, assigning and directing necessary activities of classified staff. Develop, update, communicate and implement office and workroom procedures and equipment. When necessary coordinate translations.
• Manage technology, furniture, fixtures, and equipment of the building: purchasing, receiving, submitting work orders, tracking inventory, training staff on best practices, and supporting staff when needed.
• Coordinate meetings, activities and events including event logistics, marketing, and post event debrief.
• Monitor budget variance for accuracy of FTE. Coordinate and submit through the district ERP system, job requisitions, requests for hire, change actions including resignations, terminations, leave of absence, transfers and retirements. Create vacancy notifications, set up interview schedules, provide hiring committee materials, and follow through with recommendation to hire notifications.
• Support positive behavior support process for students as well as the discipline process when necessary. Provide backup support in the principal's absence. Ensure data is submitted in IC behavior and discipline tabs, and provide follow up support to students, parents, staff and district as needed. Communicate with Social Services or other support agencies as needed.
• Building Security, monitor main entrance, greet authorized personnel and/or visitors following district policies and procedures. Manage building keys and security alarm code, radios, and intercom system. Assist in the development, training and implementation of crisis plans, safety procedures including scheduling fire drills, emergency evacuations and building lockdowns. May support crisis procedures with the assistance of the district personnel in the absence of the school administrator. Maintain building and campus location maps. Support the volunteer background check-in process, the maintenance of the building, input work order requests, track progress and resolution, as well as submit insurance claims for damaged property.
• Perform other duties as assigned. 

Qualifications:

Required:

• High School diploma or equivalent plus specialized courses in computers, business and customer service.
• Communicate (read, write, and speak) in English.
• Completed and submitted BVSD online application.
• Minimum of three years progressively responsible administrative assistant and secretarial/clerical experience.

Preferred:

• Knowledge of district policies and procedures.
  
• Knowledge of office practices as well as functioning as an office manager.
  
• Ability to make decisions in accordance with rules, regulations, policies, and procedures.
  
• Intermediate to advanced computer knowledge and experience, including Microsoft Word, Excel and Google.
  
• Strong interpersonal skills and ability to function under pressure in a pleasant and personable manner.
  
• Ability to manage multiple priorities and tasks with frequent interruptions.
  
• Positive communication, interaction and work experience with diverse individuals.
• Bilingual English/Spanish

Salary Information:

Salary Placement varies according to experience and education.

*Pay range listed above is for employees newly hired to BVSD or current BVSD employees that are new to the employee group (existing employees currently in this unit please refer to the pay range on the appropriate salary schedule). BVSD engages in a salary placement process vs. a salary negotiation process. This information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience and education. All salaries are set by Human Resources based on a review of qualifications compared to the requirements on the job description; therefore listing all related education and experience on your application is recommended. 

Application and Selection Procedure:

• External Candidates: Apply on-line at jobs.bvsd
• Current BVSD Employees: Must apply through theINFOR portal
• If you do not have internet access, a computer is available in the Human Resources Division, Education Center, 6500 E. Arapahoe, Boulder, Colorado.
• Applications are reviewed to match candidates with position qualifications, with a limited number selected for interviews. For the final selection, employment is contingent upon successful completion of the post-offer screening process, including a background check and possible medical examination. 

Benefits & Eligibility:

Boulder Valley School District is proud to offer eligible employees excellent benefits which may include:

• Free high-quality Health and Dental Coverage
• Vision Coverage
• Supplemental Life Insurance
• Employee Assistance Program
• Aflac
• Identity Theft Protection
• Flexible Spending Plans
• Retirement Savings Plans
• EcoPass

Please see our Benefits Page for information on the benefits we offer and eligibility information.

The Boulder Valley School District is an equal opportunity educational institution and does not unlawfully discriminate on the basis of race, color, ethnicity, sex, gender identity/expression, national origin, creed, religion, age, sexual orientation, disability or veteran status in admission or access to, and treatment and employment in its educational programs or activities. Inquiries or complaints: BVSD Legal Counsel - 720-561-5903; Office for Civil Rights -http://www2.ed.gov/about/offices/list/ocr/addresses.html