Mountain School Office Manager

Boulder Valley School District is committed to create challenging, meaningful, and engaging learning opportunities so that all children thrive and are prepared for successful, civically engaged lives. Our comprehensive and innovative approach to education ensures that each student meets expectations relative to intellectual growth, physical development and social emotional well-being. The district covers approximately 500 square miles and serves the communities of Boulder, Erie, Louisville, Lafayette, Superior, Broomfield, Nederland, Ward, Jamestown and Gold Hill. Website: BVSD.

Location: US:CO:GOLD HILL

School: Gold Hill Elementary

Position Title: Mountain School Office Manager

Position Start Date: November 3, 2025

Position Type: Office Professionals

FTE:: 0.50 - 20 Hours per week - Regular, ongoing

Work Schedule: 210 Days

Pay Range:*$28.00 - $36.13

Closing Date: October 13, 2025

Summary:

Responsible for the smooth and efficient operation of the elementary school and administrative office. Ensure that all of the following duties are completed in a timely and competent manner, personally or by delegation.

Responsibilities: 

• Perform financial duties for the school including managing school budgets, school grants, and financial information, communicating budget status to principal and staff as designated. Resolve budget issues with district personnel as needed. Manage bookkeeping related databases. Manage the school’s ProCard program including authorized users, purchases, reconciling statements, preparing statements for archiving, responding to audit requests, reports and issues. Coordinate the ordering, receiving and inventorying of supplies and materials, ie. annual adoption orders for the school. Maintain all invoices, receipts and reports in accordance to Accounting policies. Collect, count and deposit money for fundraisers, fees and other activities. Manage petty cash, pay direct, contracts for hire and translation services contracts for the school. Manage school reimbursements and reconcile school accounts and bank statements. Integrate Parent Teacher Organization funds donated to school. Administer school sales tax, licensing and payments. Attend meetings, trainings, and committees. Coordinate TCAP, CELA and other assessments with assistance from school support staff.
• Assist office staff with greeting and welcoming staff, students, parents, community members, district staff and visitors to the school. Provide information, answer inquiries and assist visitors. Ensure that the office operates in an effective and safe manner at all times. Provide oral and written support and interpretation for parents, students, district personnel and community members as needed.
• Perform other duties as assigned.

Qualifications: 

Required: 

• High school diploma or equivalent and experience in secretarial work, word processing, basic computer skills and bookkeeping. 
• Minimum of three years experience in general office work. 
• Communicate (read, write, and speak) in English. 
• Completed and submitted BVSD online application. 

Preferred: 

• Bilingual English/Spanish 
• Specialized courses in business, vocational school, or community college related to office 
• Experience working with elementary students 
• Ability to maintain confidentiality in all aspects of the job. 
• Ability to manage multiple priorities. 
• Ability to manage multiple tasks with frequent interruptions. 
• Ability to diffuse and manage volatile and stressful situations. 
• Ability to interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds. 

Salary Information: 

Salary Placement varies according to experience and education.

*Pay range listed above is for employees newly hired to BVSD or current BVSD employees that are new to the employee group (existing employees currently in this unit please refer to the pay range on the appropriate salary schedule).

BVSD engages in a salary placement process vs. a salary negotiation process. This information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience and education. All salaries are set by Human Resources based on a review of qualifications compared to the requirements on the job description; therefore listing all related education and experience on your application is recommended.