Job Description

Openings as of 2/21/2020
Office Professional

  • Office Professional - School Support Assistant - Middle School JobID: 50133
  • Position Type:
    Office Professional

  • Date Posted:
    2/7/2020

  • Location:
    225-Broomfield Heights Middle

  • Date Available:
    04/06/2020

  • Closing Date:
    02/24/2020

  •   

    School Support Assistant - Middle School
    1.00 FTE (40.00 hrs/week) - 10 months
    Pay Range: $16.86 - $25.18

    Click on the following link for a detailed job description: School Support Assistant-Middle School

    BOULDER VALLEY SCHOOL DISTRICT is committed to create challenging, meaningful, and engaging learning opportunities so that all children thrive and are prepared for successful, civically engaged lives. Our comprehensive and innovative approach to education ensures that each student meets expectations relative to intellectual growth, physical development and social emotional well-being. The district covers approximately 500 square miles and serves the communities of Boulder, Erie, Louisville, Lafayette, Superior, Broomfield, Nederland, Ward, Jamestown and Gold Hill. Website: BVSD.

    Summary:
    Responsible for supporting the school by performing secretarial functions, including maintaining student files, records, and databases; answering phones and directing visitors; assisting students in the health clinic; answering questions and fulfilling requests; coordinating athletic events; and preparing written communications. Duties may also include processing the mail, ordering instructional and custodial supplies, performing basic financial tasks, assisting with reports, and/or preparing and securing testing materials.

    Responsibilities:
    -Serve as receptionist for the building, including answering phones, greeting visitors, building security, monitor main entrance, greet authorized personnel and/or visitors following district policies and procedures, answering requests, and directing individuals to appropriate contact.
    -Maintain student records through cumulative files and the IC program, including emergency cards, enrollment, withdrawals, immunization records, class lists, attendance records, athletic team records, and other student information as directed.
    -Provide assistance to staff, students, parents, and school/community organizations as requested by the Principal. May process building use forms and assist with maintaining the school calendar and updating the school website. Maintains IC/Parent Portal information, sends letters to parents, checks parental IDs when necessary, and answers parent questions about IC. Create daily homework email that is sent to parents, or gather homework when requested by parents (handled differently at different schools). Handles free & reduced lunch applications and information.
    -Support students by delivering phone messages from parents, lunches, reports and class work, oversee student office assistants, assign lockers, gather and file permission slips, etc.
    -Assist counselors and/or assistant principal by preparing letters and/or reports – including coordination of translation and interpretation services, finding students when they are missing from class, open locked classrooms, retrieve student(s) from classes when needed by counselors, handle pre-arranged absences, call parents to make appointments, make copies, fax info, etc.
    -Assist students in the health clinic, including maintaining health records, distributing medications, preparing First Aid kits and medicines for field trips, assisting sick or injured students, contacting parents or 911, and completing and sending student accident forms as needed.
    -Maintain files for correspondence, memoranda, reports, handbooks, and forms.
    -Process incoming and outgoing District and US mail. Process warehouse, UPS, FedEx and other deliveries.
    -Communicate with IT for help to program teachers’ and staff members’ technology needs.
    -Coordinate athletic event sign-ups; gathering forms, scheduling busses, processing appropriate paperwork for hiring coaches to be submitted to HR, preparing spreadsheets for coaches, verifying physical-exam on file, verifying payment received, acquire referees, and other associated tasks.
    -Prepare monthly school newsletter. Print labels for mailing, organize volunteers for newsletter mailing, take newsletter to post office, and other associated tasks.
    -Coordinate Open Enrollment functions; assist BVSD school teachers with scheduling ‘transition level’ visits, assist parents by answering questions and scheduling ‘shadow days’ for prospective students, schedule ‘open house’ dates, publish dates on website and in school newsletter, prepare packets for student visitors, match current students to prospective students for ‘shadowing’, and other tasks necessary to assure success.
    -Maintain office organization: master schedule, mailboxes, phone tree, staff schedule, and native language tutor schedules, school signage, etc.
    -Regularly required to sit for extended periods of time; may include lifting of up to 50 pounds
    -Perform other duties as assigned.

    Qualifications:
    Required:
    -High School Diploma or equivalent
    -Completed and submitted BVSD online application
    -Communicate (read, write, and speak) in English

    Preferred:
    -Minimum of one year experience in general office, customer service
    -CPR and First Aid Certification
    -Demonstrated proficiency in the use of computers, keyboarding and word processing skills
    -Knowledge and experience with Google, Microsoft Office and typical office equipment
    -Appropriate oral and written communication skills, as well as math and accounting skills
    -Ability to manage multiple priorities and tasks with frequent interruptions
    -Positive communication, interaction and work experience with diverse individuals
    -Bilingual preferred (Spanish)

    Salary Information:
    -Salary Placement varies according to experience and education.

    Application and Selection Procedure:
    -Apply on-line at http://bvsd.org (in-district transfers, be sure to include your BVSD employee number).
    -If you do not have internet access, a computer is available in the Human Resources Division, Education Center, 6500 E. Arapahoe, Boulder, Colorado.
    -Applications are reviewed to match candidates with position qualifications, with a limited number selected for interviews. For the final selection, employment is contingent upon successful completion of the post-offer screening process, including a background check and possible medical examination.

    The Boulder Valley School District is an equal opportunity educational institution and does not unlawfully discriminate on the basis of race, color, ethnicity, sex, gender identity/expression, national origin, creed, religion, age, sexual orientation, disability or veteran status in admission or access to, and treatment and employment in its educational programs or activities. Inquiries or complaints: BVSD Legal Counsel - 720-561-5903; Office for Civil Rights - http://www2.ed.gov/about/offices/list/ocr/addresses.html




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